📑 Table of Contents
  1. Quick Answer
  2. What is GHRIS?
  3. How to Register on GHRIS
  4. GHRIS Login Guide
  5. How to Download Your GHRIS Payslip 2026
  6. How to Download P9 Forms
  7. Understanding Your GHRIS Payslip Deductions
  8. Net Pay Calculator
  9. GHRIS vs Other Portals
  10. Troubleshooting & Common Issues
  11. Quiz: Are You GHRIS Ready?
  12. Frequently Asked Questions
  13. Additional Resources

⚡ Quick Answer: How to Access Your GHRIS Payslip 2026?

To access your GHRIS payslip 2026, visit www.ghris.go.ke. Click "Government of Kenya Employees – Login", enter your User ID (Personal Number) and Password. Navigate to "My Records" → "My Payslip", select the month and year (e.g., 2026 payslips), and click "View Payslip" to download or print. Access the GHRIS portal here →

📌 What is GHRIS?

The Government Human Resource Information System (GHRIS) is Kenya's centralized digital platform for managing public sector employees. It streamlines payroll, leave, and HR services for ministries, state departments, county governments, disciplined forces, and state corporations.

Who can use GHRIS? All government workers have their records on GHRIS — employees of ministries, state departments, county governments, uniformed services, and other public institutions. (Note: Teachers under the Teachers Service Commission use the separate T-Pay portal.)

Benefits of using GHRIS include: Convenience (access payslips anytime online), record-keeping (download and save PDFs), security (password-protected access), and extra services like updating personal details and viewing P9 tax forms.

✅ Key Fact: GHRIS has mandated full digital access since 2023, eliminating paper payslips for most employees. Payslips are available for the current month plus up to 5 years of archives.

📝 How to Register on GHRIS (First-Time Users)

If you've never used GHRIS before, you'll need to register. Here's how:

1 Go to the GHRIS Website
Open your browser and type ghris.go.ke. On the homepage, click "New Employee? Register Here" to open the registration form.
2 Fill Out the Registration Form
Provide accurate personal and employment details:
  • Personal Number (or Payroll Number)
  • National ID Number
  • KRA PIN
  • Full Name (Surname, First, and Other Names)
  • Date of Birth
  • Gender
  • Date of First Appointment
  • Terms of Service (Permanent or Contract)
  • Mobile Phone Number
  • Personal Email Address
3 Submit the Form
Review your entries, then click Submit. Your information is sent to your HR department for verification. If everything matches, your account is approved.
4 Set Your Password
You'll create and confirm a password during registration. Keep it secure. Your User ID is typically your Personal Number.

💡 Pro Tip: Ensure all entered details match government records to avoid verification delays.

📄 Need help with your GHRIS registration? Get verified support and resources on ZangCash.

Get Help →

🔐 GHRIS Login Guide

Once registered, follow these steps to log in to your GHRIS account:

1 Visit the GHRIS Portal
Go to www.ghris.go.ke. Select "Government of Kenya Employee" if registered.
2 Enter Your Credentials
Enter your User ID (Personal Number) and Password. Forgot your password? Use the "Reset Password" link.
3 Update Your Profile (If Required)
Ensure all sections under "My Records" are complete, including basic details, employment history, and next-of-kin information. Incomplete profiles may block payslip access.

✅ Note: Your User ID format for civil servants is typically a 7-digit number (e.g., 1234567).

📥 How to Download Your GHRIS Payslip 2026

Follow these steps to view and download your GHRIS payslip 2026:

1 Log In to GHRIS
Follow the login steps above to access your dashboard.
2 Open the Payslip Section
On your dashboard, click "My Records" then "My Payslip". This opens the payslip module.
3 Select the Month/Year
Choose the specific month and year you want to view — for example, 2026 payslips.
4 View and Download
Click "View Payslip" to preview the PDF. Select "Download" or "Print" to save a copy. For mobile users, long-press the PDF to save.

💡 Pro Tip: Bookmark the GHRIS portal for quick access. Download payslips monthly to avoid last-minute rushes. Use Chrome or Firefox for optimal compatibility.

📋 How to Download P9 Forms from GHRIS

The GHRIS portal is now critical for tax season. Here's how to download your P9 form:

1 Log In to GHRIS
Access your GHRIS account using your credentials.
2 Navigate to P9 Forms
Go to "My Records" → "P9 Form" (or Payroll → P9 Tax Deduction Card).
3 Select the Tax Year
Choose the tax year you need (e.g., 2025 for returns due June 2026).
4 Generate and Download
Click Generate then choose whether to download or email the P9 form to yourself.

✅ Important: The KRA now integrates with GHRIS via an API for seamless filing of PAYE, Affordable Housing Levy, NITA Levy, and other statutory deductions.

📊 Understanding Your GHRIS Payslip Deductions

Your GHRIS payslip 2026 includes several statutory deductions. Here's what they mean:

PAYE
Income Tax
Pay As You Earn — deducted by employer and remitted to KRA
SHA
Social Health Authority
2.75% — replacing NHIF from 2026
NSSF
Pension
National Social Security Fund — retirement savings

Key Changes for 2026

  • SHA Replaces NHIF: The Social Health Authority (SHA) deduction of 2.75% replaces NHIF on your 2026 payslip. This is a mandatory deduction based on your gross salary.
  • Housing Levy: The 1.5% Housing Levy remains a key feature on your payslip.
  • KRA Integration: The KRA has integrated with GHRIS for seamless filing and payment of PAYE, Affordable Housing Levy, NITA Levy, and other statutory deductions.
  • Gratuity Exemption: Gratuity earned after 1 July 2025 is exempt from income tax under the Finance Act 2025.

✅ Important: Always verify that your deductions are accurate. If you notice discrepancies, contact your HR department immediately.

🧮 Net Pay Calculator

Estimate your net pay after statutory deductions. This calculator helps you understand how PAYE, SHA, and NSSF affect your GHRIS payslip.

KSh 20K KSh 100,000 KSh 500K
Gross Salary
KSh 100,000
Total Deductions
KSh 29,657
Net Pay (Take-Home)
KSh 70,343
💡 Note: This is an estimate. Actual deductions on your GHRIS payslip may vary based on your specific allowances and tax bracket.

📊 GHRIS vs Other Portals

Compare GHRIS with other government payroll platforms available to public service employees.

Portal Purpose Access Best For
GHRIS ⭐ Government Human Resource Information System ghris.go.ke Civil servants, county employees, disciplined forces
TPAY TSC Payslip and P9 Forms tpay.tsc.go.ke Teachers and TSC staff
UHR Unified Human Resource — consolidated payroll uhr.kenya.go.ke All public servants, unified records

Source: Government of Kenya Official Portals

🔧 Troubleshooting & Common Issues

Having trouble with your GHRIS payslip 2026? Here are common issues and how to fix them:

❌ "Invalid username or password"
Double-check your User ID format (e.g., 1234567 for civil servants). Use the "Reset Password" link if you've forgotten your password.
📄 "Payslip not showing"
Confirm with your HR department that payroll was processed. Check if your profile is fully updated under "My Records".
❌ "Registration error"
Verify that all entered details match government records. Contact your HR department if verification fails.
🌐 "System errors"
Email ghrishelp@psyg.go.ke with screenshots of the error. Try accessing during off-peak hours.
🔒 "Forgot password"
Use the 'Forgot Password' option on the login page to reset it. Ensure you use the same details you used during registration.
📱 "Mobile access issues"
The portal is mobile-friendly. For printing, ensure you have a PDF reader app installed.

📞 Need further assistance? Contact GHRIS Support at ghrishelp@psyg.go.ke or call 020 222 2222.

🧠 Quiz: Are You GHRIS Ready?

What is the official URL for accessing GHRIS payslips?

💡 Test your knowledge of the GHRIS payslip system. Select the correct answer above.

❓ Frequently Asked Questions About GHRIS Payslip 2026

GHRIS (Government Human Resource Information System) is Kenya's centralized digital platform for managing public sector employees. It provides access to payslips, P9 forms, pension details, and other HR services.
Visit www.ghris.go.ke, click "Government of Kenya Employees – Login", enter your User ID (Personal Number) and Password, then click Login.
GHRIS typically provides payslips for the current month plus up to 5 years of archives. Some agencies may archive longer.
The Social Health Authority (SHA) deduction of 2.75% replaces NHIF on your 2026 payslip. It is a mandatory deduction based on your gross salary.
GHRIS is for civil servants, county employees, and disciplined forces. TPAY is specifically for teachers under the Teachers Service Commission (TSC).
Log in to GHRIS, go to "My Records" → "P9 Form", select the tax year, click Generate, then download or email the form to yourself.

📚 Additional Resources

📄 Access Your GHRIS Payslip 2026 Today

Log in to the GHRIS payslip 2026 portal, view your monthly statement, download P9 forms, and manage your payroll information — all from one secure platform.

Free to access. Official GoK platform. Secure and reliable.

Written by: Ken Odhiambo
Reviewed by: Duke Bundi
Last updated:
Last reviewed:
Sources & Disclaimer: Information sourced from the Government of Kenya Official Portals, Money Issues, Tech Magazine, Silicon Africa, Nairobi Mini Bloggers, Mabumbe, and Education News Hub. Always verify current procedures directly with the GHRIS portal or your HR department. This guide is for informational purposes only and is not affiliated with the Government of Kenya.