📑 Table of Contents

🔍 Quick Answer

The GHRIS payslip is an online document available to Kenyan government employees through the GHRIS portal (Government Human Resource Information System). To access it, go to ghris.go.ke, log in with your User ID (Personal Number) and password, navigate to “My Records” → “My Payslip”, and select the month you need.[reference:0][reference:1]

What is GHRIS?

GHRIS stands for Government Human Resource Information System. It is a web-based platform developed by the Government of Kenya to centralise and streamline human resource management for all public service employees.[reference:2][reference:3]

Before GHRIS, public servants had to wait for printed payslips or visit HR departments in person. Today, the portal allows you to access your payslip, P9 tax form, pension contributions, and performance appraisal records — all from the comfort of your home or office.[reference:4][reference:5]

The system is designed as a “one-stop-shop” for HR needs, covering everything from entry to post-exit for government employees.[reference:6]

Official link: www.ghris.go.ke

Who Can Use the GHRIS Portal?

GHRIS is available to a wide range of government employees across Kenya, including:

  • Ministries and State Departments — civil servants at national level[reference:7]
  • County Governments — both executive and assembly staff[reference:8]
  • Uniformed Services — police, military, and other disciplined forces[reference:9]
  • State Corporations and SAGAs — semi-autonomous government agencies[reference:10]
  • Constitutional Commissions and Independent Offices[reference:11]
  • Teachers under TSC — public school teachers paid through the TSC payroll[reference:12]
  • Third-party organisations — such as SACCOS, banks, and pension schemes[reference:13]

💡 Note: Teachers under the TSC use GHRIS for payslips and P9 forms, while the TSC Online portal is used for transfers and promotions.[reference:14]

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How to Register on GHRIS (First-Time Users)

If you've never used GHRIS before, you need to create an account. Follow these steps:

  1. Visit the GHRIS website: Go to ghris.go.ke and click “New Employee? Register Here” or go directly to the registration page.[reference:15]
  2. Fill in your details: Provide accurate personal and employment information, including:[reference:16]
    • Personal Number (or Payroll Number) — this is your User ID
    • National ID Number
    • KRA PIN
    • Full Name (Surname, First, and Other Names)
    • Date of Birth and Gender
    • Date of First Appointment and Terms of Service
    • Mobile Phone Number and Personal Email Address
  3. Submit the form: Your information is sent to your HR department for verification.[reference:17]
  4. Set your password: Once approved, you'll create a password. Keep it secure.[reference:18]

📌 Tip: Your User ID is typically your Personal Number. Write it down — you'll need it to log in.[reference:19]

1
Visit Portal
→
2
Fill Details
→
3
Submit & Verify
→
4
Set Password

How to Login to the GHRIS Portal

Once your account is active, logging in is straightforward:

  1. Go to ghris.go.ke/loginonly.aspx[reference:20]
  2. Click “Government of Kenya Employees – Login”[reference:21]
  3. Enter your User ID (Personal Number) and Password[reference:22]
  4. Click “Login” to access your dashboard[reference:23]

Forgot your password? Click “Forgot your Password” on the login page and follow the reset instructions.[reference:24]

✅ Best time to login: The portal runs fastest between 6am – 8am on weekdays and throughout Saturday and Sunday mornings.[reference:25]

How to Download Your GHRIS Payslip

Follow these steps to view and download your payslip:

  1. Log in to your GHRIS dashboard[reference:26]
  2. Click on the “My Records” tab[reference:27]
  3. Select “My Payslip” from the dropdown menu[reference:28][reference:29]
  4. A list of your payslips will appear on the left side of the screen[reference:30]
  5. Select the month and year you want to view[reference:31]
  6. Click “View” to see the payslip on screen, or “Download” to save a PDF copy[reference:32]

Your payslip shows your gross pay, allowances, deductions (PAYE, NHIF, NSSF, etc.), and net pay.[reference:33]

📊 Average GHRIS Payslip Breakdown (Kenya)

Gross Pay KSh 65,000 Allowances KSh 15,000 Deductions KSh 18,000 Net Pay KSh 62,000

Illustrative example based on typical public service payslip

How to Get Your P9 Form from GHRIS

The P9 form is an end-of-year tax summary that you need for filing your individual income tax returns with KRA.[reference:34]

  1. Log in to the GHRIS portal[reference:35]
  2. Click on “My Records” then “My Payslip”[reference:36]
  3. Select “P9 Form” — you'll be taken to another login window[reference:37]
  4. Re-enter your User ID and password, then click “Login”[reference:38]
  5. Click on “P9-forms” to display your current tax card[reference:39]
  6. Click “Print it” to download or print the form[reference:40]

📌 Important: Your P9 form is essential for filing your annual tax returns with KRA. Make sure to download it before the tax deadline.[reference:41]

Common GHRIS Issues & How to Fix Them

Here are the most frequent problems users face and their solutions:

IssueSolution
❌ Incorrect login credentialsDouble-check your User ID and password for typos. Use the “Forgot Password” option if needed.[reference:42]
🔒 Account locked outToo many failed login attempts can lock your account. Reset your password or contact your HR department.[reference:43]
🌐 Browser compatibilityEnsure you're using an up-to-date browser like Chrome or Firefox.[reference:44]
📶 Network issuesConfirm you have a stable internet connection. Try accessing during off-peak hours (early morning or weekends).[reference:45]
📧 Activation email not receivedCheck your spam folder. If missing, contact the GHRIS helpdesk at ghrishelp@psyg.go.ke[reference:46]
📄 Payslip not showingEnsure your SPAS (Staff Performance Appraisal System) forms are up to date.[reference:47]

🧮 GHRIS Net Pay Estimator

Estimate your net pay based on gross salary, allowances, and deductions.

💰 Estimated Net Pay: KSh 62,000

📝 Quick GHRIS Knowledge Quiz

Test your understanding of the GHRIS payslip portal.

What is the official website for the GHRIS portal?

Frequently Asked Questions About GHRIS Payslip

Yes, GHRIS is completely free for all government employees. There are no charges for accessing your payslip or any other service on the portal.[reference:48]
Your User ID is typically your Personal Number or Payroll Number, which is provided during registration. For TSC teachers, this is the Unified Payroll Number (UPN).[reference:49][reference:50]
Yes, GHRIS is a web-based system that works on any device with internet access, including smartphones and tablets.[reference:51]
Log in to GHRIS, go to “My Records” → “My Payslip”, then select “P9 Form”. You'll be taken to another login window — re-enter your credentials and click on “P9-forms” to download.[reference:52]
First, check that your SPAS forms are up to date.[reference:53] If the issue persists, contact the GHRIS helpdesk at ghrishelp@psyg.go.ke or reach out to your HR department.[reference:54]
No, they are different systems. GHRIS handles money matters — payslips, P9 forms, bank details.[reference:55] TSC Online handles career matters — transfers, promotions, discipline.[reference:56] Teachers need both portals.[reference:57]

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Written by: Ken Odhiambo
Reviewed by: Duke Bundi
Last updated:
Last reviewed:

Sources & Disclaimer: This guide is based on publicly available information from the GHRIS portal (ghris.go.ke) and other referenced sources. Always refer to the official GHRIS website for the most current information. ZangCash is not affiliated with GHRIS or the Government of Kenya.