📑 Table of Contents
  1. Quick Answer
  2. What is UHR Kenya?
  3. Who Can Use UHR?
  4. How to Register on UHR
  5. UHR Kenya Payslip Login — Step-by-Step
  6. UHR vs GHRIS vs T-Pay
  7. How to Download Your Payslip
  8. 2026 Deductions: SHA & Housing Levy
  9. Troubleshooting Login Issues
  10. Mobile Access
  11. Quick Quiz
  12. FAQ
  13. Get Help with Your Payslip

⚡ Quick Answer: How Do I Access My UHR Kenya Payslip?

To access your UHR Kenya payslip: Go to uhr.kenya.go.ke, enter your User ID (Unified Payroll Number — UPN) and Password, click Login, then navigate to My Record → My Payslip to view or download.[reference:0]

First-time users: Your UPN is an 8-digit number found on your T-Pay payslip labeled as "Payroll Number". If you don't have one, register at www.ghris.go.ke/UPNregistermenewemployee.aspx.[reference:1]

🔗 Official UHR Portal: uhr.kenya.go.ke  |  UPN Registration: www.ghris.go.ke/UPNregistermenewemployee.aspx

🏛️ What Is UHR Kenya?

UHR stands for Unified Human Resource Information System — the government's new 2026 standard for managing payroll and personnel data across the entire public service.[reference:2]

The UHR system replaces fragmented "stand-alone" portals of the past. It provides a centralized, high-security dashboard where all employment records — from your first day of service to retirement benefits — are stored in one "single source of truth".[reference:3]

900,000+
Civil Servants on UHR[reference:4]
5
Roll-out Phases[reference:5]
24/7
Portal Access
Free
No Cost to Use

Key Features of UHR

  • 📄 View Payslip: Access and view your monthly payslips online[reference:6]
  • 📊 Consolidated Records: All employment records in one place — from entry to exit[reference:7]
  • 📝 Update Personal Information: Manage your contact details and next of kin
  • 💰 Payroll Transparency: Clear breakdown of earnings, allowances, and deductions[reference:8]
  • 🔒 Secure Access: Robust security measures to protect your sensitive information[reference:9]
  • 📱 24/7 Availability: Access your records anytime, anywhere[reference:10]
📢 Important: UHR Replaces GHRIS & T-Pay

The government is consolidating all payroll systems into UHR. Teachers who previously used T-Pay and GHRIS will now access payslips through uhr.kenya.go.ke.[reference:11]

👥 Who Can Use UHR?

UHR serves all government employees across Kenya's public service, rolled out in five phases based on UPN readiness:[reference:12]

🏛️ Phase 1: Ministries, State Departments, Disciplined Services, County Governments[reference:13]
🏢 Phase 2: UPN-Compatible Commissions, State Corporations & Agencies[reference:14]
👨‍🏫 Phase 3: Teaching Service (TSC Teachers)[reference:15]
⚖️ Phases 4-5: All Commissions, State Corporations, Public Universities, & Agencies[reference:16]

✅ Every civil servant is assigned a Unified Payroll Number (UPN) linked to their TSC number and statutory bodies (KRA, SHA, NSSF).[reference:17]

📝 How to Register on UHR

If you're a new employee or don't have a UPN yet, follow these steps:

💡 Tip: If your UPN doesn't work, check your payslip from December 2025. The UPN is now mandatory for all payroll instructions. If it's missing, visit your TSC County office for "UPN Allocation".[reference:21]

🔑 UHR Kenya Payslip Login — Step-by-Step

Follow these steps to access your UHR Kenya payslip:

📄 Need to access your UHR Kenya payslip right now? Use the official portal — it's free and available 24/7.

Go to UHR Login →

📊 UHR vs GHRIS vs T-Pay

With the government consolidating payroll systems, many employees are confused about which portal to use. Here's a quick comparison:

Portal URL What It's For Who Uses It Status
UHR NEW uhr.kenya.go.ke Consolidated payslips, P9 forms, payroll, HR records[reference:30] All government employees Active 2026
GHRIS Legacy ghris.go.ke HR management, payslips Some government departments Phasing out[reference:31]
T-Pay Legacy tpay.tsc.go.ke Monthly salary breakdown & P9 forms[reference:32] TSC teachers Migrating to UHR[reference:33]

✅ The Simple Rule: UHR = Your new payroll home. GHRIS and T-Pay are being phased out. Use uhr.kenya.go.ke for all payslip needs from 2026 onward.[reference:34]

📊 UHR Roll-out Phases

0 25% 50% 75% 100% Phase 1 Completed Phase 2 In Progress Phase 3 Upcoming Phase 4-5 Future Source: Public Service Commission[reference:35]

💾 How to Download Your UHR Kenya Payslip

Once you're logged in, downloading your payslip is straightforward:

  1. Log in to UHR at uhr.kenya.go.ke
  2. Navigate to My Record → My Payslip[reference:36]
  3. Select the month and year you want
  4. Click "Download" to save as PDF[reference:37]
  5. Or click "Print" for a physical copy

💡 Pro Tip: Your payslip is essential for loan applications — banks and SACCOS require it as proof of income. Keep a PDF copy on your phone or computer for easy access.[reference:38]

📋 2026 Deductions: What's Changed on Your UHR Kenya Payslip

Your January 2026 UHR payslip looks different from previous years. Here are the key changes you'll notice:[reference:39]

🏥 SHA Deduction (Social Health Authority)
Replaces the old NHIF. Now a mandatory 2.75% of your gross salary — unlike NHIF which had a cap, SHA is calculated based on what you actually earn.[reference:40][reference:41]
2.75% of Gross Salary[reference:42]
🏠 Housing Levy
The 1.5% Housing Levy remains a key feature on your payslip. On the new UHR platform, this deduction is clearly labeled to show exactly how much you and your employer are contributing.[reference:43][reference:44]
1.5% of Gross Salary[reference:45]

✅ Understanding these changes is the first step in mastering your 2026 finances. If you notice any discrepancies, contact your HR department immediately.[reference:46]

🥧 2026 UHR Payslip Deductions Breakdown (Example)

PAYE SHA Housing Other Net PAYE (~30%) SHA (2.75%)[reference:47] Housing (1.5%)[reference:48] Other Deductions Net Pay Based on standard government payroll structure

🔧 Troubleshooting UHR Login Issues

Can't log in to your UHR Kenya payslip? Here are the most common problems and how to fix them:[reference:49]

❌ SSL / Security Warning ✅ Click "Advanced" then "Proceed" — this is normal for government sites[reference:50]
❌ Wrong username ✅ Use your UPN (Unified Payroll Number), NOT your TSC number[reference:51]
❌ Caps Lock is ON ✅ Turn off Caps Lock — passwords are case-sensitive
❌ Wrong website ✅ Ensure you're on uhr.kenya.go.ke — not a phishing site
❌ Browser cache issues ✅ Clear cache (Ctrl+Shift+Delete) or use Chrome for best results[reference:52]
❌ Account locked ✅ Too many failed attempts — contact HR or the IT helpdesk[reference:53]
❌ "System Busy" error ✅ Try again during off-peak hours (early morning or late evening)[reference:54]
❌ UPN not working ✅ Check your December 2025 payslip. If missing, visit TSC County office[reference:55]

📧 Still stuck? Contact the public service IT helpdesk or your HR department for assistance.[reference:56]

📱 Mobile Access — View UHR Kenya Payslip on Your Phone

You can access your UHR Kenya payslip from any smartphone with an internet connection:[reference:57]

🌐
Browser Access
Open Chrome/Safari, go to uhr.kenya.go.ke — same steps as desktop
📋
Save as PDF
Use "Save as PDF" on your phone to keep payslips offline[reference:58]

💡 Tip: Bookmark uhr.kenya.go.ke on your phone for quick access. The portal works on all major mobile browsers.

📱 Access your UHR Kenya payslip from anywhere. Save the official login page to your phone for quick access.

Open UHR Login →

🧠 Quick Quiz: Are You Ready to Access Your UHR Kenya Payslip?

What is the correct User ID for logging into the UHR Kenya payslip portal?

💡 Your answer will confirm you're using the right credentials.

❓ Frequently Asked Questions About UHR Kenya Payslip

The official UHR Kenya payslip login URL is https://uhr.kenya.go.ke. Always use this link — beware of fake websites.[reference:59]
UHR (Unified Human Resource Information System) is the government's new 2026 standard for managing payroll and personnel data across the entire public service. It replaces fragmented "stand-alone" portals like GHRIS and T-Pay to provide a centralized "single source of truth" for all employment records.[reference:60]
Your User ID is your Unified Payroll Number (UPN). This is an 8-digit number found on your T-Pay payslip labeled as "Payroll Number".[reference:61]
UHR password resets are handled through your HR department or the public service IT helpdesk. Contact your HR officer for assistance.[reference:62]
Yes! UHR works on all mobile browsers. Just open Chrome or Safari, go to uhr.kenya.go.ke, and follow the same login steps. You can also save your payslip as a PDF on your phone.[reference:63]
This is a normal browser warning for government websites. Click "Advanced" then "Proceed" — the site is safe and official.[reference:64]
The two biggest changes are: SHA (Social Health Authority) replacing NHIF at 2.75% of gross salary, and the 1.5% Housing Levy clearly labeled. These reflect new 2026 statutory requirements.[reference:65]
UHR (uhr.kenya.go.ke) is the new 2026 government standard for payroll and personnel data across the entire public service. GHRIS (ghris.go.ke) is the legacy system being phased out. UHR provides a centralized "single source of truth" replacing fragmented portals.[reference:66][reference:67]

📄 Access Your UHR Kenya Payslip Today

Get your UHR Kenya payslip access now. View, download, and print your payslip from the official government portal — free, secure, and available 24/7.

Free to use. Official government portal. Available 24/7. Secure access.

Written by: Ken Odhiambo
Reviewed by: Duke Bundi
Last updated:
Last reviewed:
Sources & Disclaimer: Information sourced from the official UHR portal (uhr.kenya.go.ke), teacherske.co.ke, mabumbe.com, samtash.com, and verified government publications. Always refer to the official UHR website for the most current information. ZangCash is not affiliated with UHR or the Government of Kenya — this is an informational guide only.